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CollectorsMD upgrade to version 12.0



A sincere thanks to all the feedback from the clients using the CollectorsMD over the years. Also thanks to those for their patience while waiting for the version 12.0.

Overview of some the new features and functionality in the latest version - note the screenshots as well:

  • General Images View: this new feature lets you enter a term to filter on and view the results in large images. This new feature compliments the existing search which shows the documentation and you click through to the image(s).
  • Clients / Invoices: a completely new feature with comprehensive client and invoicing. Everything from clients' contact details, artworks acquired, to various reporting on artworks sold for a given year ... plus a lot more.
  • Selected: new functionality to let you interact with selected records. There is now one location for working with selected records. The idea is to make the process of managing what records are printed out and exported much simplier to understand.
  • Navigation / Lookups: on the Item Description form you can switch between Navigation / Lookups. This lets you view the Navigation options or records related to the Item, i.e. Producer, Management, etc.
  • Management:
    • Two new fields added Sale Amount VAT and Cost VAT
    • Status now has the following options: In Stock, On Consignment, Sold and Archived
  • Management > Storage History: there is now an option to add the storage details to Storage History. This keeps a history of where the items have been stored. This functions in tandem with Movement which records when an item has been moved for storage (i.e. restoration, exhibition, etc.). Another useful feature is being able to filter on any field in Storage History.
  • Management > Location: previously the location of the artwork was recorded under Administration, this has been moved to its own tab and includes the Movement details. This means you can see the current / permanent location and any movement details in one place.
  • Management > Location: there are now 3 new fields relating to Storage: Moved By, Date Moved and Movement Notes. This records when and who place the item in the storage location.
  • VAT Calculator: you now have the option to remove VAT from the Asking Price.
  • VAT and Asking Price: another feature to improve capturing data is:
    • After entering the Asking Price, and the Asking Price VAT field is blank, then you receive a message with the VAT calculation and asking if you would like to accept the total including VAT.
    • The reverse of the above: after entering Asking Price VAT, and the Asking Price field is blank, then you receive a message with the VAT calculation and asking if you would like to accept the total excluding VAT.
  • Filters: a new feature to assist in identifying where items appear on websites and intranets.
  • Dates: all the date entry formats have been standardised to: 'dd mmm yyyy'. For example: entering '12 Dec 2014' will display '12 December 2014'.
  • Print options: issues such as the images printing across 2 pages has been resolved.

Click the image for a view of: General Images View
General Images View
Click the image for a view of: Invoicing
Invoicing
Click the image for a view of: Invoicing
Invoicing
Click the image for a view of: Switch between Lookups and Navigation
Switch between Lookups and Navigation
Click the image for a view of: Switch between Lookups and Navigation
Switch between Lookups and Navigation
Click the image for a view of: Management with new fields
Management with new fields
Click the image for a view of: Management with new Storage History option
Management with new Storage History option
Click the image for a view of: Automatically calculate adding / removing VAT
Automatically calculate adding / removing VAT
Click the image for a view of: Selecting records
Selecting records

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