Concept
Any type of resource such as books, journals, magazines, CDs, video, . . . can be documented using the concepted of Author, Description and Management.
Scope
An Author can be an author, editor, illustrator, translator, . . . any individual or group of people.
A Description includes the title, publisher, ISBN, ISSN, . . .
Management being how you got the item, where is it stored, is it on loan, . . .
What makes the ResourceMD stand out compared to similar library software is it's ability to, not only document the library, but catalogue it as well.
The ResourceMD is ideal for small / medium sizes libraries, specialist libraries, corporate / business libraries, private libraries, resource centres, . . .
The ResourceMD can be used as a simple inventory system, or an extensive research tool.
FULL SPECIFICATIONS
- Concept: this product uses the concept that any type of resource (i.e. books, journals, magazines, CDs, video, etc.) can be documented using the principle of author(s), description and management. Anything from a book to archive film footage has an author (individual author, group of authors, organisation, etc) - it can also be described (title, publisher, identification numbers, etc) and managed (loans, purchased price, etc).
- Approach: the database uses the concept of core and specific documentation, i.e. there are certain categories that record core information (i.e. title, author, etc), but there is also specific information (exact number of page, biographical details, etc). The database accommodates this by storing core information and relating specific information when necessary.
- UPGRADED / NEW Switchboard: although the Switchboard is not new to the ResourceMD, it is now given new importance. The Switchboard appears after you have entered your username / password and guides you to the main features and functionality. Over the last couple of years Logos Flow has been observing how user interact with the various database products. For new users, it is normally about adding, editing and easily finding information they have captured. For experienced users, it is about quickly locating information and performing various tasks such as networking, updating, printing, etc. The Switchboard has been upgraded to accommodate these requirements:
- Start: lets you immediately capture a new record and shows the number of records captured in the main sections. You can click to access the data or use the Quick Search feature to locate information according to the criteria you enter.
- Backups: the importance cannot be over-stated and there is now a detailed guide to backing up your data.
- Support: access the continuously updated online support directly.
- Networking: much easier access to network your database if you are using one. This feature used to be called 'Update Data Source' which was not so easy to locate - now it is easily available.
- Website: access the Logos Flow website.
- Item description: a large number of categories are available to record descriptive information about an item, such as: title, type, unique ID, description, number of pages, keywords, dates, etc.
- Authors: these include name(s), dates, biographical details, etc. The ResourceMD also has a offers one entry point for all authors and allow for linking to a main item and various sub-items: i.e. author link to a journal and various articles within a journal (same applies to a book, newspaper, etc). For example: you can easily see books, essays in journals, quotations, ... that are attributed to a particular author.
- Articles: what makes the ResourceMD unique is the ability to associate articles to an item. These can be essays in a journal; articles in a newspaper or magazine; chapters in a book; etc. Each article has it’s own date(s), title, keywords, … even the ability to link to an author, or authors, and asign a relationship to the article: i.e. illustrator, editor, etc.
- UPGRADED / NEW Management details: there are a number of management features available such as: provenance, documentation and verification details, administrative information, storage details, condition, stock-taking history, expenses relating to each item, price paid, de-accessioning, etc.
- Presentations: used to record speeches, lectures, etc. This includes place of presentation, dates, occassion, etc.
- Transcripts: documents the actual actual transcripts of speeches, lectures, etc. Including the ability to document long transcripts.
- UPGRADED / NEW Bibliography : module to record material and resources not in your collection - including publishing history.
- Grouping: create groups, and link items to a group, i.e. a series.
- UPGRADED / NEW Exhibitions: records extensive exhibition / display details and the items associated.
- UPGRADED / NEW Quotations: use to record quotations and links to the author of the quotation.
- UPGRADED / NEW Tributes: used to record tributes and links to the creator of the tribute.
- UPGRADED / NEW Chronology: used to record chronologies, i.e. important historical dates.
- NEW Film: a complete module that records full details on a film, transmission times, casting, production companies, ...
- Global management details: these include features that track the management of the entire collection, such as: all items requiring conservation, etc. Including total cost of the collection, total evaluation, etc.
- NEW General search: this component serves a number of functions but essentially offers quick access to the information where you can see author(s), items and management details in one place. There is the choice of switching on the image viewer to see images linked to an item as you are browsing through your records. This component is normally for viewing information but you can also switch to edit mode.
- Lookup item and author wizards: both offer quick access to items and authors already on the database – you simply scroll up and down various lists or use the quick lookup features. You can also instantly link to full documentation as well. These wizards are also useful if you are unfamiliar with the product but need to access the information without knowledge of finding and filtering techniques.
- UPGRADED / NEW Hyperlinks and images: the hyperlinks feature is found throughout the database which offer linking to images, documents, spreadsheets, the Internet, audio files, etc. This truly turns your database into the nerve centre of managing your library as literally any file can be linked. Also the files are stored outside the database, which means you can link to DVDs, CDs, external hard drives or folder on your computer / server. This means your database is never cluttered with large files. Regarding images:
- if a link is made to an image it can be viewed as a thumbnail, clipped, zoomed, opened in your image editing program ... all from within the database
- set the orientation is the image: portrait or landscape
- select the main image (i.e. for reports and your website / intranet)
- if you have setup an image bank and use the Item ID to guide your file naming, you can instantly create links to your images
- check the path and file is correct from within the database
- Hyperlink thumbnails: this feature creates a thumbnail of images linked to an object - as you move through the collection the thumbnail is automatically refreshed.
- NEW Other IDs: although there existing sections to record identification numbers (Item ID and Coll / Class ID) additional ones can be recorded - useful to keep a history of identification.
- NEW Publication History: keep a record of the item's publication history that includes who / when authorised, photographer, publisher and date, ... including a link to any documents, websites or images - and contact details.
- Individual and grouped items: the database records how items may be grouped - say a book is part of a set - you can record information about the set and related each book to the set.
- Notes: there are a number of areas where you can keep additional documentation and management notes.
- ID tracker: the Item ID tracker can be used to record any type of numbering system your organisation uses to uniquely identify each item in your collection. Useful when you need to remember the last Item ID used.
- Conservation: various ways in which the condition of an item can be monitored and recorded, including links to notes, images and documents that record various stages of conservation.
- UPGRADED / NEW Movement: both internal and external movement of an item can be recorded and archived; i.e. moved from it's permanent storage for research purposes (internal) or on loan (external). You can also instantly see which items are out of their permanent storage and link to Contact information (telephone, address, etc.). Now you can place a reserve on an Item and enter the reserve expiry date.
- Contacts and addresses: record contact, address, telephone, fax, email and Internet details and link this information where relevant; i.e. author, on loan, etc.
- Reports: there are a number of report and print options which are supplied with the product and custom reports can be supplied by Logos Flow if necessary (reports designed specifically for your organisation with you logo, etc).
- Report headings: this product stores report headings for you which you can use in the future without re-typing.
- UPGRADED / NEW Website and Intranet exports: this product includes an export option that manages which items appear on a website or Intranet. Only certain data is exported so, for security reasons, more sensitive information (i.e. clients, financial, etc.) is never placed on an Internet / Intranet server. Regarding how Items are utilised on a website / Intranet, you can also:
- indicate which are highlighted items (i.e. appear on a home / front page)
- set the order of highlighted items
- as the ResourceMD contains a number of modules (i.e. Bibliography, Chronology, etc.) you can export each module sperately depending on your website / Intranet requirements.
Contact Logos Flow for further details about getting your information to a broader audience - and updating it yourself!
- Exporting: a number of exporting options are available, whether you need to generate a document to be sent as an email attachment, or export the entire database to a spreadsheet ... and more.
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ResourceMD(tm)
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Switchboard and options
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Description entry form with image views - for covers of books, journals, CDs, DVDs, etc.
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Description entry form showing publication and dating details
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Description entry form with Articles - use to record articles, chapters, essays, etc. in journals, magazines, newspapers, . . .
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Management entry form with Movement module (use to record loads)
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Bibliography entry form - records items not in your library (useful for research or tracking items you would like to acquire for the library)
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Quotations entry form - records memorable (or not so memorable) quotations
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Print and Export output options with basic report preview
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organising information intelligently
off-line
on-line
news
internet
services
clients
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