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Education ToursMD(tm)

  • Scope: this product is a fully relational database that captures the wide variety of requirements that go into the planning and management of a educational tour.
  • Tours: this component stores information about the tour (name, theme, type, keywords, dates and times), you can then relate the following information: bookings, people/staff involved and equipment required. The tours component also continually notifies you about:
    • people/staff management - their relationship to the tour and avoiding time and task conflicts
    • equipment management - making sure that equipment is not booked to more than one tour at the same time
    • attractions - information about the attractions on the tour (locations, directions, etc.)
    • archive tours for a record and for future reference
  • Bookings: this component stores information about a booking: type (provisional, confirmed, cancelled); date and time of a booking query; date and time of a confirmed booking; monitoring number and cost of people attending; and information about the organisation, school, etc. Related to a booking is:
    • contact information - name, organisation, telephone, fax, email, etc. - links to Contacts and addresses (see below)
    • special requirements - any additional requirements relating to the bookings
    • payment details - amount payable, discount (calculated automatically), payment due, etc
  • People: this component stores information about people - whether staff, volunteers, etc: name, position, organisation, and relationship to the organisation. Related to a person is:
    • employment and biographic details - date of birth, date of employment, ID numbers, years service, department, telephone extension, etc.
    • contact information - links to Contacts and addresses (see below).
  • Equipment: this component stores information about equipment: type, maker's name, ID numbering, condition, etc.
  • Contacts and addresses: record contact, address, telephone, fax, email and Internet details and link this information where relevant; i.e. people, contact person for a booking, etc.
  • Notes: there are a number of areas where you can keep general notes.
  • Reports: reports included are a printed lists, tables and a booking confirmation form. There are also reports with either brief details (tour name, times, people involved, etc.) or comprehensive details (all bookings, payment details, equipment required, etc.). The reports can also be exported to a word processor or spreadsheet - useful if you need to send reports to people, departments, etc.

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